Box Office 101

Saffire's Box Office interface allows you to sell tickets in person from any Internet-connected desktop or laptop computer, accepting cash or credit cards. With a compatible printer, you can print tickets on demand.

Accessing Box Office

Web browser location: Add /boxoffice to the URL of your site

• if your URL were https://saffire.com, you would go to https://saffire.com/boxoffice.
• If your URL were https://tickets.thecountyfair.org, you would go to https://tickets.thecountyfair.org/boxoffice. 

Use your Spark login to enter.

In the center of the page choose your Sales Location. 

Making a sale

1. Locate the appropriate product and select the + icon for the quantity of tickets your customer is wanting to purchase - or, "Select Seats" for Reserved Products. 
2. The Details section allows you to take note of the Email, Name and additional purchase notes during the Box Office transaction so you can search by those things later on if you need to look up an order

3. The Edit Additional Details section allows you to take note of a customer or business address to be stored or noted with this transaction.

   

   

   
   

4. In the dropdown hamburger menu find the option to print a cashiers report, update printer settings,toggle between the simple view or full view or sign out. 

   If you click the Reversing Clock icon, the sales history for this specific user and location will populate. You're able to search for orders and cancel orders, if that feature is active on your site.

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   You can search by name, order number, last 4 of cc number, ticket details or email address. From here, you can either print the tickets again, print a receipt, or - if it's activated on your site - you can cancel the transaction.

• You can pick & choose the specific tickets which need printing:

  

Reserved Products

For Reserved Products you must choose seats from the map. When selecting you can use the diagonal arrows in the top left hand corner to minimize and maximize your view. Click into the sections on the map to select the seats. The Pick Seats on Hold tab allows you to covert seats that have been placed on hold.

Once the seats are selected they will populate below the map and you can set the price types individually or set one price type for all seats elected. When you are ready hit "Add to Cart".

You can now check out your customer with cash or via credit card or cash. If you do not have a credit card reader setup or it will not read, use the Manual Entry button. You can also input an email address so they can receive their receipt via email. The email address will be stored in Spark under Commerce > Reports > Purchases Report if you want to reprint a receipt, ticket, or cancel the transaction.

Edit Additional Details

This section allows you to take note of a customer or business address to be stored or noted with this transaction. (Please note this address is not used for SHIPPING unless noted on the product in Spark that shipping info will be required)

The ADDITIONAL DETAILS popup: 

Sale Confirmation

Once a Transaction has been made, you will receive a confirmation pop up you can print or email a receipt, print or text a ticket, or make a new transaction. This pop up shows you what change is due from the previous screen AND you are able to change the 'Cash Received' if the customer gives you a different amount after you've processed the transaction.

Print Tickets will pull up a preview of the ticket where you can check your Page settings and print the ticket to the appropriate printer.

Settings 

In the top right corner of the page, there are some available from the 'hamburger' Menu.

• The cashiers report provides details about the transactions, sales, and financial activities conducted by a cashier during a specific period. This feature might not be enabled on your site - contact support@saffire.com more details.

• Settings allows you to choose which ticket template is used after completing a transaction. You can also select whether tickets and receipts print automatically after each transaction, and if box office is printing using a generated PDF.

The user interface can be streamlined by using the 'Simple' option. You need to make this selection before making transactions. Changing it during a sale will result in losing whatever product selections you've already made.

Full option with Buyer and Payment details:

Simple option with the streamlined screen: